Student Services

Grading System

Grading of Courses That Carry Degree Credit

Each faculty member will explain the grading system employed in each course. Each student is asked to be responsible for obtaining a clear understanding of this process.

Grades   Quality Points (QP)
A Excellent 4 QP per term hour
B Good 3 QP per term hour
C Average 2 QP per term hour
D Poor 1 QP per term hour
F Failure 0 QP per term hour
WF Withdrawn Failure 0 QP per term hour

The scholastic grade point averages (GPAs) are computed by dividing the total number of quality points earned by the number of term hours for which grades were received, excluding:

I Incomplete
S Student passed the course satisfactorily
U Student did not pass the course satisfactorily
P Student passed lab satisfactorily
NP Student did not pass lab satisfactorily
W Withdrawn passing; Course is not calculated into the GPA
X Audit (no credit earned)

Three GPAs are computed on each student:

  1. Term Average - GPA on work attempted during any given term
  2. Institutional Average - cumulative GPA on all work attempted while in attendance at SCF
  3. Overall Average - cumulative GPA on all work attempted since entering college, including work from all previously attended institutions

Class Attendance and Grading

State College of Florida, Manatee-Sarasota (SCF) students will be graded on academic achievement. Punctual and regular class attendance is expected of all students. Any class session missed, regardless of cause, reduces the opportunity for learning and often adversely affects the grade a student achieves in a course.

Specific attendance and grading requirements for each course are stated in the respective course syllabus. These requirements may vary from course to course, and it is the student’s responsibility to seek any needed clarification from the instructor.

Pursuant to F.S. 1002.21; 1006.53; 1001.64, SCF shall attempt to reasonably accommodate the religious observance, practice, and belief of individual students in regard to admissions, class attendance, and the scheduling of examinations and work assignments. Students must provide the instructor(s) with advance notification of the purpose and anticipated length of any absence. At that time, the instructor and the student will agree upon a reasonable time and method to make up any work or tests missed.

Dean’s List and President’s List

The Dean’s List and the President’s List are honors that may be earned each term. Students who complete six or more degree credits in a term (excluding developmental credits) with a GPA of 3.5 or above are named to the Dean’s List, and students who complete 12 or more degree credits in a term (excluding developmental credits) and achieve a term GPA of 3.8 or above are named to the President’s List. Both honors are denoted on the student’s transcript for the term.

Grading of Developmental Courses

Remedial courses that carry developmental credit do not meet degree requirements, and the grades are not calculated into students’ GPAs. These credits do count toward a student’s time status (full time, part time, etc.) and are billed at the same rate as degree credits. Each faculty member will explain the grading system for each course. Developmental grades (indicated by a period following the letter grade) of “A.,” “B.,” and “C.” signify successful completion and allow students to advance to the next course. Grades of “F.,” “W.,” and “WF.” signify that successful completion was not achieved, and the course needs to be repeated.

Grading of Institutional Credit Courses (Educator Preparation Institute (EPI) Subject Classes)

Institutional credit (EPI) courses do not meet degree requirements, and grades are not calculated in the GPA. A grade of “C:” signifies successful completion of a course, and students are allowed to advance to the next sequential course. Grades of “D:,” “F:,” “W:,” and “WF:” signify that successful completion was not achieved, and the course needs to be repeated.

Incompletes

At the instructor’s discretion, a grade of “I” (Incomplete) may be given due to unforeseen or extenuating circumstances, such as a death in the family, serious illness, etc. The student must clearly document the circumstances and show that he or she has satisfactorily completed a significant portion of the course requirements and has a reasonable chance of earning a passing grade.

It is the student’s responsibility to make the necessary arrangements with an instructor for removal of an “I.” If the instructor is not available, arrangements must be made with the dean or department chairperson.

If, within six weeks from the first day of classes during the next term (exclusive of Summer session), the instructor has not informed Educational Records of a grade change, the “I” will be changed to an “F” on the student’s permanent record.

“W” Grade

A grade of “W” (withdrawn) is not calculated into the GPA, but the course does count as an attempt for fee assessment. “W” grades are recorded only for the first two attempts of a course when the course withdrawal is completed before the withdrawal deadline. The stated withdrawal policy is described in the withdrawal policies section of the College Catalog.

“WF” Grade

A grade of “WF” is calculated into the GPA as an “F” grade, and the course also counts as an attempt for fee assessment. “WF” is recorded for a withdrawal after the withdrawal deadline for the first two course attempts, and “WF” is recorded for a third-attempt course withdrawal regardless of withdrawal date.

Time Limit for Grade Change

Requests for corrections of course records are to be made within one calendar year of when the grade was assigned to the course. It is the responsibility of the student to bring any errors to the attention of the faculty member as soon as the errors are detected within this one-year period.

Accessing Grades Online

SCF does not send grades in the mail to students. Students who have no holds on their records may view their grades online beginning on the grade-posting date published on the academic calendar, located in the College Catalog and on the SCF website.

To view grades and unofficial transcripts, students can log into their MySCF account.

Audit Policy

A student may change from credit to audit status in any course before the posted deadline or the end of the add/drop period for short-term/late-start courses. The student initiates this option by completing the student request to change course to audit/credit form available in Educational Records. Class tests or examinations are not required of the student auditing the course. However, class attendance is expected. Students must meet the same prerequisite requirements as degree-seeking students for specific courses. Students will receive a grade of “X” for any courses they audit. Audit courses will not affect the grade point average, academic standing, or previously earned credits.

Courses taken on an audit basis may not be counted when calculating eligibility for veterans benefits, financial assistance, or certification of enrollment by outside agencies. Audited courses do not count in the total attempts for grade forgiveness but do count as an attempt of a course.

No student may audit more than six hours of credit courses in a term except by special permission of the vice president of student affairs (or designee). Fees for audit courses are the same as courses for credit.

Grade Forgiveness (Repeat) Policy

A student may repeat a course, up to a maximum of two repeats per course (for courses that count toward the GPA), in which the student earned a grade of D or F, provided a degree has not yet been awarded or as otherwise noted in the course description. Courses with earned grades of A, A., A:, B, B., B:, C, C., or C: cannot be repeated. The GPA will be adjusted so that only the last attempt at the repeated course will be included in the overall calculation. The original grade will be marked with an E (excluded in the GPA) to indicate that the course was repeated, an I (included in the GPA), or an A (course calculated in GPA but no earned credits) on the student’s transcript. All grades will remain on the student’s official transcript. If a student withdraws from a third-attempt course and receives a WF grade, this will be considered the final grade and will be included in the overall GPA.

If a student transfers to another institution, public or private, it is the responsibility of the student to learn what the receiving institution’s policy is regarding acceptance of “forgiven” courses in the computation of the student’s grade point average.

Per Florida Statute 1009.285 and Florida Administrative Code 6A-14.0301 repeat enrollment in courses in which a grade of C or above has been earned is prohibited. However, exemptions may be granted under very special circumstances. Examples are: a need for teacher re-certification, specifications of a regulatory agency, licensure, program requirement or credit earned through examination, (e.g. AP scores.)

Both the initial and subsequent grades will appear on the student’s academic transcript and both grades will be included in the overall grade point average. No credit hours will be earned for the subsequent attempted course. Registration for a course without prior approval will be canceled, the course dropped, and fees refunded. Some stipulations may apply to older coursework. Approval for the Request to Retake Course with a C or Better Grade does not guarantee program acceptance.

Note for students intending to make an application to any health professions program:

  1. Approval and grade improvement does not guarantee admission to a program.
  2. No more than two program required or prerequisite courses can be repeated.
  3. No more than one retake will be allowed per course.
  4. The most recent grade will be used for program admission requirements.

The Request to Retake Course with a “C” or Better Grade form is available in the Dean’s Office on each campus and in Educational Records. The form must be completed by the student, including the reason for request and any additional documentation in support of the request for a retake. The form must be signed by the dean of the student’s primary campus. Once completed, the form and documentation are to be sent to Educational Records for documentation for in the student record.

 

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