Administration

Online Room Reservation Instructions

Making a room reservation:

The online version of EventPro, called EPConnect, can check availability for dates, rooms and campus locations.  The calendar is located at https://connect.eventpro.net/ep/client/DB036037. All room requests for internal events (not including classes) are to be submitted via EPConnect.

Requests submitted online will be reviewed by the Auxiliary Services Department. Requests can made at up to 365 days in advance but no sooner than 24 hours prior to event date. College classes take precedence over all events. Requests will receive a confirmation within 2 business days.

Events requiring a set-up will receive an email containing a request confirmation and an Internal Set-up Form. This form needs to be completed by the requestor and submitted via Schooldude. It is the requestor’s responsibility to submit any necessary School Dude or Help Desk tickets for their room reservations. Auxiliary Services will no longer submit School Dude’s or Help Desk tickets on behalf of internal events.  

Please note “room requests” are subject to approval. Club events must be pre-approved by student services. Other internal events must be approved by requestor’s department head prior to making request. Events that require additional support services or occur after business hours may be subject to additional charges which may be charged back to the department.

How to reserve a room:

Go to EPConnect at and login using the username and password provided by Rebecca Ferda. If you do not yet have a username and password, please contact Rebecca Ferda at x65693 or ferdar@scf.edu.

MySCF > Employee tab > Reserve a Meeting Room as SCF > Log into EPConnect.

  1. Follow the booking wizard.
  2. Click “New Booking”
  3. Enter Event Information and click next. *Booking number is auto populated.
  4. Enter Location Information and click submit.
  5. Enter Location Resources and click next.
  6. Review information and click finish on Summary Page.

If you want to check the status of your event you can view it on the EPConnect online calendar. It will show the event, location and status. Just change the viewing method from Timeline, Day or Month. You can view as much or as little by selecting the Location Group and specific Location.

Status:

INQUIRING ROOM AVAILABILITY- If you would like to know if the room is available for your selected dates.

CONFIRMED- Select this only if you have confirmed the room's availability or if it is within your building.

FEE WAIVER REQUESTED- For external events only.

CREDIT CLASS- Confirmed status reserved only for SCF/SCFCS Credit Classes.

NON CREDIT CLASS- Confirmed status reserved for all other classes offered by SCF.

DEPARTMENT FUNCTION- Confirmed status for departmental functions.

Note:

For A/V support please submit a help desk ticket to IT at helprequest@scf.edu or extension 65357.

For all set up needs, please submit a ticket to Facilities through School Dude (www.schooldude.com or on the portal “Employee” tab). If you have additional questions regarding School Dude please contact Facilities customer service.

For food service at your event, contact our Food Service department at food@scf.edu or extension 65311. *Additional charges may apply.

If a change to a request is needed or needs to be canceled please contact Auxiliary Services.

 

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