Information Technology Advisory Council Governance

Contents:

1. Charge to the Information Technology Advisory Council (ITAC)
2. Goals of the ITAC
3. Membership of the ITAC
4. Charge to the Subcommittees
5. Educational Technology Subcommittee
6. Banner User's Group & emerging technologies committee
7. Lab Management Subcommittee
8. Web Subcommittee

The charge to the ITAC is to assist the Vice President's Council in setting priorities and determining the direction for information technologies in the furtherance of the College's instructional, student support and administrative functions. The Council will assist in setting long-range strategic priorities, overseeing related policies and supporting the use of information technology within and throughout the college community. The ITAC will report to the Vice President's Council. Reporting to the ITAC will be four subcommittees: 1) Educational Technology Subcommittee, 2) Administrative Technology Subcommittee, 3) Lab Management Subcommittee, and 4) Web Subcommittee. The purpose of the subcommittees is to make recommendations to the ITAC consistent with their charge. Computer Services will participate in all ITAC and Subcommittee activities and will coordinate the implementation of ITAC decisions. An Information Technology Forum will provide regular opportunities for discussion of information technology issues by all members of the college community. The ITAC will be designated as a standing committee within the College's overall governance structure. Appointments to the Council will be made by the College President.

1. Establish a shared vision of how information technology can add value to the institution;
2. Facilitate the development and implementation of an information technology strategic plan for the use of computer resources within the College, coordinated with the College's overall strategic planning process;
3. Establish principles and guidelines for making information technology decisions and managing resources;
4. Set institutional standards and procedures pertaining to SCF's information technology needs;
5. Provide the framework for monitoring progress on information technology priority projects and on-going operational tasks;
6. Determine the distribution of responsibility between Computer Services and the end-user community;
7. Review and approve annual tactical plans, work plans, time-frames and budgets developed by Computer Services to guide the implementation of the goals and strategies of the information technology strategic plan;
8. Set priorities for information technology endeavors;
9. Review and approve appropriate administrative policies, procedures and initiatives recommended by the Subcommittees;
10. Resolve recommended information technology issues referred to the Council by its Subcommittees and communicate such decisions to its service customers;
11. Provide mechanisms of communication to the College community related to information technology plans, services and issues;
12. Assist the VPC in the budgeting process by reviewing capital requests for technology and make recommendations (suitability, redeployment, reviewing "justifications", alternatives, etc.) in regard to these requests;
13. Assist in the development of business continuity plans and network security issues;
14. Provide guidance and support to the Collegis Contract Administrator and Chief Information Officer on the implementation of ITAC decisions;
15. Ensure compliance with federal, state and local statutes and rules related to technology and
16. Facilitate (two-way) communication regarding technology issues, initiatives and challenges to the college community.

1. Chair - Area Vice President
2. Rep. from Ed. Tech. Subcommittee
3. Rep. from Admin. Tech. Subcommittee
4. Rep. from Lab Management. Subcommittee
5. Rep. from Web Subcommittee
6. Collegis CIO (ex-officio)
7. Collegis TD (ex-officio)
8. Director of Instructional Technology
9. Director of Career and Technical Education
10. Faculty Delegate from each Academic Division
11. Academic Dean
12. VC Delegate
13. LWR Delegate
14. Career Employee Delegate
15. Facilities Delegate
16. Student Services Delegate(s)
17. Financial Affairs Delegate
18. Planning and Effectiveness Delegate

The charge to each of the subcommittees is identical for their respective functional areas of concern. The Chair of the ITAC will recommend, and the Vice President's Council will approve, a Chairperson of each Subcommittee. It is envisioned that the Subcommittees will provide proposals and recommendations on relevant topics and present their recommendations to the ITAC for consideration, approval and implementation. The topics considered should be based on implementing information technology goals and strategies as identified in the Information Technology Strategic Plan. The overall goals of the Subcommittees will be to (as a minimum):

1. Recommend information technology issues, initiatives and policies to the ITAC;
2. Recommend priorities for information technology endeavors to the ITAC in their functional area as identified in the Information Technology Strategic Plan;
3. Analyze needs, identify incomplete services, and make appropriate recommendations to the ITAC for inclusion in the information technology planning process;
4. Communicate the direction of information technology, important policies, procedures and standards to their respective constituencies;
5. Share with all faculty and staff the process enabling them to communicate their suggestions and concerns to the members of the subcommittee; and
6. Carry out an annual evaluation of the effectiveness of the subcommittee.

Educational Technology Subcommittee
In addition to the general charges listed above, this group will also be responsible for:

1. The identification and prioritization of instructional needs for both faculty and facilities.
2. Promoting the standardization of instructional hardware and software resources across campus.
3. Making recommendations directed at improving the efficiency and effectiveness of Help Desk services and Media services.
4. Determining the needs of, and outcomes for, academic services.
5. Implementing the recommendations from the QEP.
6. Making recommendations directed at improving the V-Tel and Polycom systems.
7. Making recommendations directed at improving course management system software and services.
8. Monitoring the efficiency and effectiveness of SCF's 24-by-7 student help desk.
9. Working toward the standardization of distance learning course management platforms, audio-visual technology and other peripheral hardware/software.

Membership on the Educational Technology Subcommittee shall consist of the following:

1. Chair - Director of Instructional Technology
2. Director of Career and Technical Education
3. Faculty Delegate from each Academic Division
4. Media Services Delegate
5. CIT Technology Specialist
6. ARC Delegates (one from each campus)
7. Facilities Delegate
8. Computer Services Delegate
9. Faculty Representatives (from QEP Committees)
10. Student Services Delegate